Description
Simplify the top-level SharePoint structure so current post-production support and governance content is defined and easy to locate and maintain.
Identify and move current-state documentation into the new structure and validate important shared links after relocation.
Retire unused Teams channels and move any retained chat content or channel files into an Archive location before removal.
Establish clear top-level permissions so content intended for the MDC team is separated from content intended for governance users, with folder/file permission inheritance applied for nested folders where possible.
Create an Archive folder for stale content, especially material that has not changed since go-live in July 2024, and allow useful items in the archives to be easily moved and made editable when necessary.
Define clear access procedures for site users and remove content containing unnecessary sensitive data (e.g. SSN or payment/CC data).
Communicate changes, and intended folder locations to stakeholders.