Body
The Workday Basics Training Pathway is intended to support all University System of Maryland (USM) employees by providing an overview of how to use Workday, as well as some commonly used processes, tasks, and actions. To enroll in this Pathway on Workday Learning:
- Navigate to the Workday Basics Training Pathway program.
- Select Enroll.
Note: If you have previously completed any of the courses or lessons included in this training pathway, you will be credited for that prior work, and will not need to redo the material. You may, however, re-access all previously completed training courses at any time after completion if you need a refresher on any specific topic.
Materials in this training pathway include the following Computer-Based Training (CBT) video series:
- Workday 101 – In this course, employees will receive an overview on Workday, understand Workday fundamental features, such as search, My Tasks, notifications, your Worker Profile, and more. This is the first course that employees will take to learn how to navigate Workday.
- Enter, View, and Submit Time – Describes the process for Exempt and Non-Exempt and Faculty employees to enter worked time in Workday; how to view existing time entries; submit timesheets at the end of the pay period; and request overtime for Non-Exempt workers
- Absence and Time Off Management – Explains how to request absence, correct Absence Requests, request Leaves of Absence, request Return from Leaves of Absence, View Absence Balances, and view your Absence Calendar.
- Reports and Dashboards – Learn how to effectively use dashboards and reports within Workday. This includes understanding how to drill into data for further analysis, as well as mastering the skills to sort and filter data and execute various reports. Participants will also be introduced to the different components that make up dashboards in Workday.
- (Optional) Travel Reimbursements – provides guidance on how to submit requests for travel funding (via Spend Authorizations) and how to be reimbursed for expenses accrued while traveling on behalf of the institution (via Expense Reports).
Note: Navigate to the Travel Reimbursements Training Pathway page to enroll in this program.
- (Optional) Manage Personal Information – provides guidance on how to view and edit personal information in Workday.
Note: Navigate to the Manage Personal Information Training Pathway page to enroll in this program.
The training pathway program also includes step-by-step instructions of several commonly used processes via the following job aids:
- Getting Started in Workday
Explains how employees can navigate frequently used features in Workday.
- Enter, View, and Submit Time
Describes the process for entering, viewing, and submitting your worked time, including:
- Accessing the Time App
- Enter Time as an Hourly (Non-Exempt) Employee
- Request Overtime (via the Time Requests Task)
- Enter Time as a Salaried (Exempt) Employee
- Using Quick Add to Enter Multiple Days at a Time
- Submitting Time for Approval
- Request and Manage Time Off
Topics addressed in this document include:
- Requesting Time Off
- Canceling an In-Progress Time Off Request
- Correcting an Approved Time Off Request
- Requesting a Leave of Absence
- Requesting Return from Leave of Absence
- View My Absence and View Absence Balance
- Requesting Time Off via the Enter Time Calendar
- Time Entry FAQs
Provides answers to some commonly asked questions about entering worked time and requesting time off in Workday.
- Searching in Workday
Provides information about how to use the Workday Search feature, and includes the following topics:
- About Workday Search
- Searching in Workday
- About Search Categories
- Customizing Search Result Categories
- Reporting in Workday
Explains how employees can run and use reports in Workday.
- About RPT000 All Reports
Provides guidance on how to use RPT000 All Reports to view all available reports in MD Connect and RPT000 Report Library (All Standard and Custom Reports I can Run) to view the reports that are available to a user based on their Security Role assignments.
- How to Get Help with Workday
Explains how employees can get assistance in addressing Workday-related issues, both through self-service (via the training materials provided in the Workday Learning app) and IT support assistance (via your institution’s Help Desk/Support services).
- (Optional) Change Emergency Contacts
Explains the process of how to update your Emergency Contacts.
- (Optional) Applying to an Internal Job
Explains the process of applying to an Internal Job.
- (Optional) Refer a Candidate
Explains the process of Referring a Candidate for a position.
- (Optional) Donate Time Off/Request Time Off Donations
Describes how to donate to or request donation of paid time off from other employees, including:
- Donating Time Off to Another Employee (via the Create Request Task)
- Requesting Time Off Donations
- Checking the Status of a Time Off Donation Request