Faculty Workday Supplemental Training Plan

Faculty Training Plan and Resources

Workday went live for both Human Capital Management (HCM) and Finance (FIN) in July 2024. During the transition cutover, we MD Connect developed a comprehensive faculty training plan. This plan included key dates for the launch of supplemental training and the availability of learning labs. The transition to Workday aims to improve various processes, providing faculty with efficient tools for self-service tasks and managing their responsibilities related to HCM and FIN.

Key Dates for Faculty Supplemental Workday Training

• Faculty Supplemental Learning Labs: August 26 to September 27, 2024
• Faculty Workday Instructor Led Trainings: August 26 to September 13, 2024

Faculty Training and Support

Transitioning to Workday can be challenging but ample resources and support are available. All training materials are available in Workday. 

Training materials and support:

• Job aids and computer based training video demonstrations focus on key steps for processes commonly completed by Faculty in Workday.
• Instructor Led Trainings are formal training sessions and will train you on how to use Workday, including the basics like navigation, how to request time off, entering spend authorizations for travel pre-approval and expense reports, and more.
• Learning Labs are scheduled for you to come and ask questions to Workday experts about how to perform processes in Workday, including how to update personal information, run reports, use dashboards, learn how to manage My Tasks, request time off, enter time (12-month faculty only), hiring, create requisitions, and submit expense reports. Learning labs may also include demos on processes upon request. Learning labs are not formal training sessions.
• Workday support is available through your university’s helpdesk, and through the Maryland Connect consortium, depending on the issue identified. There is a process in place to identify the type of issue reported and escalate it to experts when needed. Please visit our program website and review our FAQs on how to get help.

Access Training Materials

To access training materials:

1. Access Workday: Click here to go to the Workday login page.
2. Select Your School: Choose your school’s SSO link from the list provided.
3.  Select Menu in the top left corner.
4. Select Learning app.
5. Go to Discover > Browse Learning > enter the topic or job aid name into the search bar under Browse Learning Content. Tip: use the faceted filters on the left to narrow down results. Job aids are Lessons under Type. Computer based training, recorded Instructor Led Training and Learning Labs are digital courses under Type.

Call to Action

To prepare for the transition to Workday, please take the following steps: 

1. Access Training Materials: Log into Workday here and navigate to Menu > Apps tab > Learning to access all training materials, job aids, and video demonstrations.
2. Identify Your Security Roles: If you are unsure about your specific security roles, visit our Training Pathways by Role page to learn how to determine what your specific security roles are. 
3.  Review the Training Schedule for Learning Labs and Instructor Led Training: View our training schedule to find the learning lab that fits your schedule.
4. Attend Learning Labs and Instructor Led Training: Drop into our scheduled learning labs or attend an instructor led training between August 26 and September 27 to get hands-on support and answers to your questions. 
5. Stay Informed: Regularly visit our program website for updates, FAQs, and additional resources.

Faculty Training Map

Identified in the table are the most common security roles that faculty members may hold. All faculty members are assigned the “Employee as Self” role, with some faculty holding additional roles. If you do not know your specific security roles, please contact your help desk. For roles not listed here, please visit the Training Pathways by Role to access relevant job aids and computer based training resources.